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How to write a cover letter | Fully funded scholarships

What is the best way to write a cover letter? A simple and easy cover letter with headings and examples to give you a better understanding of what the cover letter is about. Here are some guidelines that will help you write a cover letter that will impress your employer.

You should not confuse a cover letter with a motivation letter when it comes to writing one. An important difference between a motivation letter and a cover letter is that in a cover letter, you provide specific examples of how you are able to match your job experience and skills with the opening for which you are applying.

However, a motivation letter tends to focus more on your personality, interests, and motivations for applying to the job, as opposed to a resume. Here are nine points that will help you write a cover letter that will get you noticed. I encourage you to read it, it is easy to understand and simple to follow.

Steps How to Write a Cover Letter

Step1. Adress a specefic person

Whenever you see a job ad or a PhD position advert, it always mentions the point of contact who can be contacted for more information. If you are applying for a PhD/postdoc position, for example, you would want to know the name of the professor. You may address this person specifically if you wish, for example, Dear Prof. Jhon.

Step2. Speak that person’s language

Due to the fact that you are writing this letter to a specific person, you should use their language when you write it. The key to this is to use the terms that the person already knows, for example, the keywords from the research they have done. In addition to the key terms mentioned in the advertisement, you should also make use of other key terms. The reader will be able to relate to your letter if you do this. It is quite likely that I will be reading a letter that mentions terms like cyber security, big data, software engineering, and so forth when I read that letter.

Step3. Qualify your fit

Whenever something is expressed in numbers, it makes a lot more sense. As a result, it is important to quantify wherever possible. Additionally, it is important to keep the outcome in mind instead of focusing on the process. For instance, rather than stating that I have two years of research experience in the field of big data, you may want to say that I have published three papers as a result of my two-year experience in the field.

Step4. make it compelling to read

Think about this question for a moment, why would anyone read a 500-word letter? Is there anything in this letter that will compel him or her to read it all the way through? Your letter should have a smooth and soft flow to it. It is very important to make it easy for the reader to move from one sentence to another.

Step5. Keep it within one page

It is common for people to be quite busy most of the time. There is not much time in the day for them to read very lengthy letters or to read very complex writing. Be sure to keep it to one page and to use simple straight language in your writing. There should not be more than two lines in a sentence.

Step6. State the purpose upfront

What is the purpose of writing this letter? Don’t hesitate to mention the purpose as soon as possible. I would like to express my interest in the Ph.D. position available in your laboratory, and I am writing to express my interest in said position.

Step7. Don does not complain or blame

Be sure to keep your letter as positive as possible. There should be no complaining or blaming anyone or anything. If you are interested in the advertised job, you should explain how your skills and experience are relevant. If you feel that you deserve the position as a result of something bad that has happened in the past or if you faced some disadvantage in the past, then do not mention it.

Step8. Proofread the letter

The letter you are writing should be free of typos and grammatical errors. Using online software tools such as Grammarly, you can easily remove these types of errors from your writing.

Step9. Don’t make it copy of your CV

There is only one thing that your resume is about: you. The purpose of a cover letter is to highlight the similarities between your profile and that of the advertised position. As a result, it will be both about you and the advertised position at the same time. The focus should be on demonstrating this link rather than focusing only on your profile when demonstrating your link.

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